Administrative / Services Positions

Applicants should have a recognized degree with normally 2 years or more of post qualification working experience ideally in tertiary institutions. Strong organizational, analytical, attentive to details and reasoning mind, excellent writing and problem-solving skills are essential. They should be able to handle multi-tasks in an organized manner, be highly proficient in both English and Chinese (including Putonghua) and be able to work under pressure and tight timelines.

Shortlisted candidates will be invited to attend a written test and other relevant test(s).

Applicants should: (i) hold a recognized Bachelor's degree or Higher Diploma in Computer Science, Information Technology, or related disciplines; (ii) have at least 3 years of relevant work experience; (iii) possess experience in deployment and configuration, with exposure to administering MS Windows, Linux, Active Directory, DNS, firewalls; (iv) demonstrate a strong understanding of cybersecurity principles, including threat assessment, vulnerability management, and incident response; (v) have experience with security tools and technologies such as firewalls, intrusion detection/ prevention systems, and antivirus solutions; (vi) hold relevant certifications, such as ISO 27001, CompTIA Security+, or CISSP; (vii) demonstrate excellent analytical skills; and (viii) be proactive, a strong team player, and capable of working independently, with the ability to compile documentation and a strong sense of accountability.

Candidates with more relevant experience would be considered as Senior System Administrator.

Applicants should have (a) a recognised Bachelor's degree (preferably in Data Science, Statistics, Mathematics, Computer Science or related discipline); (b) at least 2 years' relevant work experience; (c) strong analytical thinking and problem-solving skills; (d) strong interpersonal and communication skills; (e) proficiency in computer applications; and (f) a good command of written and spoken English and Chinese (including Putonghua).

Shortlisted candidates will be invited to sit for a written test and interview.

The appointee will be responsible for

• Providing administrative support to academic programmes and general office management;
• Assist in organising departmental events, student activities and academic visits;
• Compile records and maintain databases;
• Handle enquiries from students and external parties; and
• Performing other tasks as assigned.

Applicants should have

• Achieved Level 2 or above in five subjects in the HKDSE, or have obtained Grade E or above in five subjects in the HKCEE;
• Proficiency in MS Office, including Word and Excel;
• A good command of written and spoken English and Chinese;
• Good organisational and communication skills; and
• Preferably with 1-2 year's relevant work experience.

Those with lower qualifications may be considered for the post of Administrative Assistant II.

1. Providing administrative support in the coordination of Staff Development and Training activities;
2. Designing posters and promotional materials as well as managing related webpages in the promotion of Staff Development and Training activities;
3. Providing pre-meeting and on-site logistics support in Committee Servicing;
4. Working closely with relevant stakeholders and coordinating dissemination of information to staff members;
5. Handling incoming and outgoing correspondences, including emails, letters, and phone calls; and
6. Performing other duties assigned by the supervisors.

1. A recognised bachelor's degree;
2. Proven experience in an administrative role, preferably in a fast-paced environment;
3. Strong organizational and project management skills with attention to details;
4. Ability to work under pressure and meet multiple deadlines;
5. Ability to handle confidential and sensitive information with discretion and professionalism;
6. Good command of design software such as Canva is preferable;
7. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); and
8. Good command of both written and spoken English, Mandarin and Cantonese.

The appointee will be responsible for
(i) ensuring the smooth daily workflow of the CommunityHealth@SFU
programme, managing  schedules, client flow, and resource allocation;

(ii) assisting in developing, implementing, and monitoring adherence to
operational and clinical protocols, and safety standards at the
CommunityHealth@SFU programme;

(iii) preparing and analyzing reports on performance indicators, service utilization, revenue, and operational costs;

(iv) creating and managing staff schedules, coordinate leave, and ensure adequate staffing levels for all shifts;

(v) co-leading special projects to be implemented; and

(vi) undertaking such other duties as determined by the Supervisors.

• Applicants must possess a recognized Bachelor's degree in the health-related discipline; preferably a Master's degree;
• A minimum of 5 years' experience in the health sector, including at least 3 years in a supervisory role;
• Experience in dispensing services, as well as inventory and stock management within a pharmacy setting, is preferred;
• Strong organizational, analytical, and project management skills are essential.
• Candidates should be willing to manage and monitor outdoor promotion programs.
• Proficiency in computer applications is required, including Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Good organizational and communication skills are important.

1. Support the planning, execution and evaluation of service-learning projects, including academic departments, Government departments, funding bodies, community service partners, students and collaborators for project activities;
2. Support the delivery of activities and events of SAO;
3. Collect evidence for reports and support research on service-learning theories and practices;
4. Assist in carrying out branding and promotional plans and publicity, including publications and social media management;
5. Carry out general office administration duties, including but not limited to finance matters, information management, and supporting perform any other duties as assigned by supervisor.
6. Occasional travelling to the mainland and overseas may be required.

1. Embody our values and is passionate about service-learning and working with young people;
2. A University degree or above, preferably with at least 3 years of relevant work experience in NGO or higher education;
3. An excellent team player and self-starter who is independent, mature, detail-minded, and responsive with an ability to think creatively and problem-solving;
4. Excellent interpersonal and communication skills; Proficiency English and Chinese spoken and writing skills and proficiency in IT/ MS Office.

The appointee will play a vital role in supporting the operations of the Registry. Responsibilities include, but are not limited to:

• Registration and Record Management:
• Coordinate student registration processes and maintain accurate student enrollment records.
• Handle updates related to student status, course changes, and withdrawal processes.
  
  
• Assessment and Graduation:
• Assist in organizing examinations, and the preparation of academic transcripts.
• Facilitate graduation processes, including the preparation of graduation certificates and the support of ceremonies.
  
  
• Policy Implementation and Compliance:
• Ensure adherence to institutional policies and regulations related to academic administration.
• Assist in the development and review of Registry policies and procedures.
  
  
• General Administrative Support:
• Provide administrative support to the Registry team, including preparing reports, handling correspondence, and maintaining office systems.

Applicants should have (a) a recognised Bachelor's degree; (b) at least 2 years' relevant work experience; (c) a good command of written and spoken English and Chinese (including Putonghua); and (d) proficiency in computer applications.

1. Develop, coordinate, and implement inclusive campus activities and programs;
2. Deliver targeted skill-building training and workshops for SEN students;
3. Coordinate and facilitate university-wide support services for students with diverse learning needs;
4. Collect, analyze, and report data related to SEN support services and program effectiveness;
5. Prepare comprehensive reports and maintain accurate records; and
6. Perform additional duties as required to support the Office's objectives.

1. A recognized bachelor's degree in Human Services, Special Education, or related disciplines is preferred;
2. Minimum of 3 years' professional experience in SEN services or related field;
3. Demonstrated maturity with excellent interpersonal and communication abilities;
4. Strong organizational and project management capabilities;
5. Proven ability to work autonomously and manage multiple responsibilities effectively; and
6. High level of proficiency in both written and spoken English and Chinese (including Putonghua).

1. Develop and implement strategies to promote scholarship opportunities to the student body;
2. Collaborate with academic departments to identify and nominate qualified candidates;
3. Maintain and update a comprehensive database of scholarship recipients;
4. Liaise with the University Advancement Office to align scholarship administration with donor expectations and agreements;
5. Coordinate all aspects of the scholarship selection process, including panel interviews;
6. Plan and execute the annual Scholarship Thanksgiving Reception for donors and recipients; and
7. Organize selection panels and preparatory training for students entering external scholarship competitions.

A good honours degree, with relevant working experience preferably in higher education or community services. Possession of postgraduate qualification would be an advantage. Good command of written and spoken English and Chinese (including Putonghua), working knowledge of computer applications, dynamic personality and tactful communication with different sectors of personnel are required.

The appointee will be required to:

• Develop and implement the Public Affairs Office's corporate communications strategy;
• Craft and edit press releases, speeches, newspaper op-eds, annual reports, brochures and newsletters, in both English and Chinese;
• Ensure consistency of messages across different communications platforms;
• Proactively identify and pitch compelling stories showcasing the University's achievements to the media;
• Manage and execute the Public Affairs Office's engagement plan with key stakeholders in the community; and
• Perform any other duties as assigned.

• Excellent command of both languages with strong storytelling skills to ensure high quality editorial content and output;
• At least eight years of solid experience in the news media and corporate communications;
• Preference will be given to those with strong media backgrounds and/ or experience in tertiary education;
• A recognised degree, preferably in journalism, communication, or marketing;
• Strong interpersonal skills to work with multiple stakeholders within and outside the University; and
• Strong organisational and project management skills.
  

1. Assist in handling confidential and sensitive matters with care and professionalism under supervision;
2. Support the communication process by helping to share information with internal teams and external contacts;
3. Manage basic correspondences, including emails, letters, and phone calls with proper manner;
4. Help maintain administrative records and databases, including scheduling and filing tasks;
5. Provide logistical support for meetings, events, and special projects, including preparation and onsite assistance; and
6. Carry out other administrative duties as assigned by supervisors or the senior management.

1. Degree qualification or equivalent;
2. At least 2 years of relevant workplace experience;
3. Detailed oriented, proactive, excellent communication skills;
4. Able to work in a fast-paced environment and work under pressure to meet multiple deadlines;
5. Good attitude with can-do mindset and willing to take up responsibilities;
6. Competent in MS Office, social media platform and website management; and
7. Good communication skills with fluent English, Cantonese and Putonghua.

The appointee will be attached to the Finance and Estates Office of the University and will perform the following duties:

1. Work closely with user departments to ascertain their procurement requirements;
2. Assist in conducting tendering exercise, including sourcing of suppliers, preparing tender documents, compiling tender reports, liaising with suppliers for the delivery of goods/ services, and monitoring the performance of outsourced contractors/ workers;
3. Assist in conducting work related to venue and facilities management; and
4. Perform ad hoc administrative/ project work as assigned.

The appointee will be attached to the Finance and Estates Office of the University and will assist in performing the following duties:

1. preparing analyses for budgeting and management accounting purposes;
2. processing transactions onto the Financial Management Information System;
3. handling tuition fee collection and preparing receipt vouchers;
4. preparing various reports and returns for submission to the Education Bureau and other Government departments; and
5. carrying out ad hoc administration work as assigned.

1. Providing administrative support in implementing Staff Development and Training Programmes and Staff Engagement initiatives;
2. Collaborating with the team in daily operations; and
3. Perform other duties assigned by the University Secretariat.

1. Five passes in HKCEE/ HKDSE including English language, Chinese language and mathematics;
2. Proficiency in MS Office and English and Chinese word processing;
3. Proficiency in design software, such as Canva is preferable; and
4. Good command of written and spoken English and Cantonese. Command of Putonghua would be an advantage.

The appointee will be required to (1) assist in planning and implementing the archival project at Saint Francis University (SFU); (2) provide support for establishing the archives repository and maintaining the preservation environment for archival storage; (3) liaise with various units of SFU for the acquisition of archival records; (4) perform duties involving the appraisal, description, processing and preservation of archival materials; (5) provide support for the digital archives project; (6) carry out tasks relating to oral history; (7) assist in coordinating archival exhibitions and outreach activities; (8) provide user services in compliance with the respective access restrictions; (9) work at service counters on a regular shift basis, including evenings and weekends; and (10) undertake other duties as assigned by the University Librarian or his/ her delegates.

1. Provide support for teaching, research and service to the Physiotherapy Programme, S. K. Yee School of Health Sciences, performing regular maintenance and upkeep of all facilities in running order in the laboratories.
2. Maintain the daily operation of the physiotherapy laboratories and managing the inventory of the facilities and equipment in the laboratories.
3. Assist in the setting up, operation and maintenance of the computing, audio visual and other teaching equipment for teaching and learning activities.
4. Perform general housekeeping in physiotherapy laboratories.
5. Perform any other duties as assigned by the Dean of S. K. Yee School of Health Sciences or his delegates.

The appointee may be required to work outside normal office hours and on Saturdays and Sundays due to specific operational requirements

• Five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;
• Good computer knowledge and experience in using application software such as MS Office, photo/video editing software and e-learning system, etc.; and
• Be proficient in written and spoken English and Chinese (preferably including Putonghua); have good communication, interpersonal and organizational skills and the ability to work independently.
• Possession of a recognized Physiotherapy Assistant Certificate and/or relevant work experience with physiotherapists in hospitals, private practices, or non-governmental organizations is preferred.

1. Provide support for teaching, research and service to the School of Health Sciences in the nursing and other health-care courses.
2. Follow school directions for nursing skills laboratory station set-up and aftercare of supplies/equipment in all teaching, skills assessment and students' self-practice
3. Assist in the setting up, operation and maintenance of the equipment required for teaching / learning activities including manikins, simulation models, patient-care equipment and other computing / audio visual facilities.
4. Maintain inventory of laboratory equipment and supplies to ensure equipment are in good condition and supplies are adequate.
5. Maintain the daily operation of the nursing skills laboratories and ensure a safe and clean condition in all work areas.
6. Assist in-house and vendor servicing of laboratory equipment, follow any required repairs / maintenance and to keep updated records for tracking.
7. Support and facilitate the student self-practice sessions in the nursing skills laboratories.
8. Perform any other duties as assigned by the Dean of the School of Health Sciences or his delegates.

The appointee may be required to work outside normal office hours and on Saturdays and Sundays due to specific operational requirement.

Appointment Criteria          

1. Five passes in HKCEE/HKDSE including English Language, Chinese Language and Mathematics.
2. Good computer knowledge and experience in using application software such as MS Office, photo/video editing software and e-learning system, etc.
3. Good command of written and spoken English and Chinese.
4. Good communication, interpersonal and organizational skills; and able to work independently.

Preferred Attributes / Exposure

1. Working experience in health care institution
2. Holding certificate of health care related study

1. Conduct coaching, teaching and assessment to nursing students on delivery of patient care in clinical / laboratory settings such as hospital or clinic and communicate with clinical staff to create optimal clinical experiences for the students;
2. Evaluate nursing students in clinical / laboratory settings and provide feedback to the students on their performance;
3. Advise nursing students on clinical and educational problems by providing professional insight using personal nursing experiences, helping students solve problems on their own, as well as strengthening the educational experience for students;
4. The appointee may work under different schedules due to specific operational requirements, including weekday evenings and weekends.

*Please note that this is a FULL-TIME basis position with a 5–12-month contract period.

1. A relevant Bachelor's degree in Nursing or other academic qualifications which are deemed to be equivalent;
2. Have a valid Registered Nurse practicing certificate (General / Psychiatric) issued by the Nursing Council of Hong Kong;
3. At least 3 years' relevant post-registration clinical experience ; and
4. Preferably with teaching experience.