Administrative / Services Positions

Saint Francis University plays a vital role in shaping the future of their students, not just academically but also in fostering overall health and wellness. An university nurse will be responsible to the following duties:

1. To provide first aid for minor injuries, illnesses, and routine health checks, and emergency management;
2. To implement wellness programs that educate students and staff about healthy lifestyles, nutrition, sexual health, and disease prevention, contributing to a healthy campus;
3. To provide immediate care and stabilize individuals until further medical assistance arrives;
4. To play a key role in managing and coordinating health crises, such as outbreaks of contagious diseases, by implementing protocols and educating the community; and
5. To manage medical supplies, and liaising with relevant government departments on student health programmes, and health-related concerns.

1. Enrolled Nurse or Registered Nurse (HK) have a valid First Aid Certificate Course and at least 5 years clinical experience;
2. Knowledge of current nursing practices and government health and safety requirements in educational settings;
3. Mature, highly organized and self- initiated, with the ability to make quick and accurate decisions with a calm demeanor under pressure;
4. Fluent in English and Chinese (including Cantonese), with strong interpersonal skills to foster collaboration and build trusting relationships with students, parents and colleagues; and
5. Working hours are from 9:00 AM to 6:00 PM, Mondays to Fridays, with occasional Saturdays. Candidates should be prepared to maintain confidentiality and work outside normal office hours as needed.

1. Handling full spectrum of department administrative work for the Career Centre, including managing filing systems, scheduling and agenda, correspondence, and expenses;
2. Supporting logistics of events and activities including but are not limited to career consultation, training workshops/ seminars, company visits, and recruitment talk;
3. Answering enquiries from external and internal parties; and
4. Performing any ad hoc task as assigned by the department.

1. Applicants should have an associate degree, higher diploma, or above;
2. At least one year of relevant experience;
3. Excellent communication and organisations skills with attention to details;
4. Proficiency in MS Office programs; and excellent command of both written and spoken English and Chinese; and
5. Immediate availability would be an advantage.

The key responsibilities of the Administrative Officer (Central Admin) are:

1. Serving as the departmental coordinator for procurement and PR processing for the SAO;
2. Managing the staff roster for the SAO enquiry hotline and ensuring the smooth operation of counter services;
3. Co-ordinating with teams to publish student stories and achievements, creating and uploading digital content to the SAO website, and managing direct communications with relevant stakeholders;
4. Compiling a student database to promote SAO programmes to students;
5. Acting as the co-ordinator for the working group on U-Life Orientation Day;
6. Overseeing the departmental assets database;
7. Co-ordinating with the GE office to develop a list of endorsed service activities for students to meet community service requirements; and
8. Organising the Student Octopus Card Mass Application Exercise at the beginning of each academic year.

1. A recognised bachelor's degree;
2. At least 3 years experience in an administrative role in business or education environment;
3. Strong organizational and project management skills with attention to details;
4. Ability to work under pressure and meet multiple deadlines;
5. Ability to handle confidential and sensitive information with discretion and professionalism;
6. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); and
7. Good command of both written and spoken English, Mandarin and Cantonese

The appointee will be responsible for:

1. Coordinating and managing entrepreneurial funding programmes, competitions, and events.
2. Providing administrative support for incubation projects, including project documentation, progress tracking, and reporting.
3. Organising and coordinating entrepreneurial training, workshops, and other learning activities for students and alumni.
4. Collaborating with academic staff and stakeholders to promote entrepreneurship initiatives within and beyond SFU.
5. Offering secretarial and promotional support for IIC operations, including PR materials, reports, and new initiatives.
6. Building and maintaining relationships with external organisations and industry partners to support networking and project execution.
7. Assisting in the execution of IIC's objectives as directed by the Director or assigned delegates.

Applicants should have:

1. A recognised Bachelor's degree in Communications, Business, Entrepreneurship, or a related discipline.
2. At least three years of relevant post-qualification experience in project management, start-up support, or entrepreneurship development.
3. Strong knowledge of the start-up ecosystem, including funding mechanisms, incubation/acceleration programmes, and industry trends.
4. Proficiency in both written and spoken English and Chinese.
5. Excellent organisational, interpersonal, and communication skills, with a proven ability to work effectively with diverse stakeholders.
6. Flexibility to work under tight schedules and manage multiple priorities.

Applicants should: (a) have a recognised Bachelor's degree in Computer Science, Information Technology or related disciplines; (b) have at least 2 years' relevant work experience; (c) have experience in applications development using PL/ SQL, MySQL, MSSQL, Java, JSP, HTML, JavaScript, Java MVC Framework etc.; (d) have knowledge in website development and revamping; (e) have excellent analytical skills; and (f) be self-initiative, innovative and a good team player.

Salary will be commensurate with qualifications and experience.

1. Providing administrative support in the coordination of Staff Development and Training activities
2. Designing posters and promotional materials as well as managing related webpages in the promotion of Staff Development and Training activities
3. Providing pre-meeting and on-site logistics support in Committee Servicing
4. Working closely with relevant stakeholders and coordinating dissemination of information to staff members
5. Handling incoming and outgoing correspondences, including emails, letters, and phone calls
6. Performing other duties assigned by the supervisors

1. A recognised bachelor's degree
2. Proven experience in an administrative role, preferably in a fast-paced environment
3. Strong organizational and project management skills with attention to details
4. Ability to work under pressure and meet multiple deadlines
5. Ability to handle confidential and sensitive information with discretion and professionalism
6. Good command of design software such as Canva is preferable
7. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
8. Good command of both written and spoken English, Mandarin and Cantonese

Applicants should: (i) have a recognised Bachelor's degree in Computer Science, Information Technology or related disciplines; (ii) have at least 3 years' relevant work experience; (iii) have experience in administering firewall, wired and wireless network devices, IP phone system, VMWare, Active Directory etc.; (iv) have excellent analytical skills; and (v) be proactive, a good team player and able to work independently with capability in compiling documentation and a sense of accountability.

Salary will be commensurate with qualifications and experience.

1. Supporting a wide range of HR administrative functions, with a focus on staff profile and record management, system maintenance and updates.
2. Assisting in recruitment activities such as job postings, screening applications, and coordinating interviews.
3. Collaborating with the HR team on various HR-related initiatives in daily operations.
4. Undertaking any additional assignments as directed.

1. Five passes in HKCEE/ HKDSE including English language, Chinese language and mathematics.
2. Proficiency in MS Office and English and Chinese word processing.
3. Good command of written and spoken English and Cantonese. Command of Putonghua would be an advantage.

• Provide quality customer service to patients and clients at the centre.
• Manage daily administrative duties including client appointment booking, registration, record keeping, handling client enquiries, promotion, marketing and other relevant tasks guided by physiotherapy staff.
• Prepare daily and monthly reports of attendance and revenue.
• Assist in inventory management and equipment maintenance including stock taking and procurement process.
• Relieve duties of other supporting/administrative staff if necessary.
• Work out of campus and outside normal office hours could be possible due to specific operational requirements.
• Perform other duties as assigned.

• Five passes in HKCEE/HKDSE including English language, Chinese language and mathematics.
• Proficiency in MS Office and English and Chinese word processing.
• Good command of written and spoken English and Cantonese. Command of Putonghua would be an advantage.

Preferred attributes:

• Possess good communication, interpersonal, organization and customer service skills;
• Possess pleasant, mature, initiative and responsible character with enthusiasm in direct client service and care.

Applicants should (a) have a recognised bachelor's degree or above qualification in social work or counselling; (b) have at least 3 years of relevant experience in body-mind-spirt intervention for social service organization or school setting in Hong Kong; (c) have a mature and pleasant personality with good team spirit, communication skills and interpersonal relationship, be proactive in work and able to work independently, efficiently and responsibly; (d) have a good command of both spoken and written English and Chinese (Cantonese and Putonghua); (e) be proficient in computer skills.

Applicants should (a) have a recognised bachelor's degree or above qualification in social work or counselling; (b) be a  Registered Social Worker or a member of the Hong Kong Professional Counselling Association; (c) have at least 3 years of relevant experience in body-mind-spirt intervention for social service organization or school setting in Hong Kong; (d) have a mature and pleasant personality with good team spirit, communication skills and interpersonal relationship, be proactive in work and able to work independently, efficiently and responsibly; (e) have a good command of both spoken and written English and Chinese (Cantonese and Putonghua); and (f) be proficient in computer skills.

Salary will be commensurate with qualifications and experience.

Reporting to the Director, Student Affairs (DSA), the appointee will be responsible for

1. Assisting the DSA in the planning and implementation of the University-wide Wellness and Healthy-U Programmes;
2. Acting as a coach or team manager of SFU/ CBCC Sports Teams;
3. Developing new SFU Sports Teams;
4. Recruiting Student- Athletes;
5. Ensuring sports-related programme delivery quality;
6. Acting as a coordinator and representative of SFU in liaison with Sports Teams of other universities in the University Sports Federation of Hong Kong (USFHK);
7. Monitoring the budget and expenditure of all sports-related programmes;
8. Performing any other duties as assigned.

Applicants should have

1. A recognized Bachelor's degree in Physical Education/ Sports and Recreation Administration or related disciplines;
2. A minimum of 3 years post-qualification working experience in a related field;
3. Excellent command of English and Chinese;
4. High proficiency in computer skills such as office software applications and statistical analyses; and
5. Good problem-solving skills, and good communication and interpersonal skills.

 Salary will be commensurate with qualifications and experience.

The appointee will be required to (1) join the Access Services Team; (2)  discharge operational duties in relation to circulation, information enquiry, shelving and collection maintenance; (3) provide technical and clerical support and compile statistical data on circulation, course reserves and resources sharing; (4) help with the supervision of part-time Library Assistants; (5) offer assistance to library patrons in the use of services and facilities; (6) work at service counters on a shift basis, including evenings and weekends; (7) undertake other duties as assigned by the Librarian or his/ her delegates.

Applicants should have (1)  a recognized Degree or Higher Diploma, preferably in library information management related disciplines; (2)  a familiarity with the academic library systems and discovery services; (3) experience in providing circulation and information services in an academic library setting; (4) a reasonably high level of proficiency in both written and spoken English and Chinese (including Putonghua); (5) an ability to work independently and/or within a team and to perform duties in a self-motivated, collegial and responsible manner.

Fresh graduates are welcome to apply, but preference will be given to applicants who are conversant with academic library operations. Salary will be commensurate with qualifications and experience.

Applicants should have (i) a recognised Bachelor's degree, preferably a Master's degree; (ii) a good command of written and spoken English and Chinese (including Putonghua); (iii) proficiency in computer applications; (iv) good organisational and communication skills; and (v) relevant work experience.

The appointee will be responsible for (i) providing clerical support for academic programmes and/ or development of the School and Department; (ii) providing logistics support for organising events, student activities and academic visits; (iii) providing frontline services and daily office operational support; and (iv) performing other tasks as assigned.

Applicants for the post of Administrative Assistant should have (i) achieved Level 2 or above in five subjects in the HKDSE, or have obtained Grade E or above in five subjects in the HKCEE; (ii) computer literacy in Microsoft Word, Excel, PowerPoint, Chinese word-processing, etc.; (iii) a good command of written and spoken English and Chinese; (iv) good organizational and communication skills; and (v) 1 year's relevant work experience. Those with lower qualifications may be considered for the post of Administrative Assistant II.

1. provide support for teaching, research and service to the School of Health Sciences in the nursing and other health-care courses.
2. follow school directions for nursing skills laboratory station set-up and aftercare of supplies/equipment in all teaching, skills assessment and students' self-practice
3. assist in the setting up, operation and maintenance of the equipment required for teaching/learning activities including manikins, simulation models, patient-care equipment and other computing/audio visual facilities.
4. maintain inventory of laboratory equipment and supplies to ensure equipment are in good condition and supplies are adequate.
5. maintain the daily operation of the nursing skills laboratories and ensure a safe and clean condition in all work areas.
6. assist in-house and vendor servicing of laboratory equipment, follow any required repairs/maintenance and to keep updated records for tracking.
7. support and facilitate the student self-practice sessions in the nursing skills laboratories.
8. perform any other duties as assigned by the Dean of the School of Health Sciences or his delegates.

The appointee may be required to work outside normal office hours and on Saturdays and Sundays due to specific operational requirement.

1. Five passes in HKCEE/HKDSE including English Language, Chinese Language and Mathematics.
2. Good computer knowledge and experience in using application software such as MS Office, photo/video editing software and e-learning system, etc.
3. Good command of written and spoken English and Chinese.
4. Good communication, interpersonal and organizational skills; and able to work independently.

Preferred Attributes/Exposure

1. Working experience in health care institution
2. Holding certificate of health care related study

Administrative Officer (Ref: 24/106/HL/AO)

The appointee is responsible for: (i) drafting and preparing discussion papers, proposals, correspondences, and reports; (ii) serving as secretary to such committees as assigned; (iii) organizing and coordinating various functions/ activities; and (iv) undertaking such other duties as determined by the Dean or other reporting officers

Project Officer (Ref: 24/107/HL/PO)

The appointee will be responsible for: (i) coordinating and organizing programme and student activities/ services for the School; (ii) liaising and coordinating with students and internal and external parties at various levels; (iii) providing administrative support to the School; and (iv) performing any other duties as assigned by the Dean.

Temporary Administrative Assistant (Ref: 24/108/HL/AA/TEMP)

Appointment period:  September 2024 to November 2024 (3 months) or negotiable

The appointee is responsible for: (i) providing administrative and clerical support to the School; (ii) preparing for meetings, reports, seminars, and presentation materials; (iii) answering enquiries; (iv) assisting in the School's functions/activities; and (v) undertaking such other duties as determined by the Dean or other reporting officers.

Administrative Officer (Ref: 24/106/HL/AO)

Applicants should: (i) have a recognised bachelor's degree, preferably a master's degree; (ii) demonstrate a good command of written and spoken English and Chinese (including Putonghua); (iii) have high proficiency in computer applications; (iv) have a strong sense of responsibility and good organizational and communication skills; and (v) have relevant work experience.

*Those with lower qualifications may be considered for the post of Administrative Assistant.

Project Officer (Ref: 24/107/HL/PO)

Applicants should have: (i) a recognised Bachelor's degree or above; (ii) at least 2 years' relevant working experience; (iii) good at communication and interpersonal skills; (iv) positive attitude with good team spirit; (v) a good command of written and spoken English and Chinese (including Putonghua); and (vi) proficiency in computer applications.

Temporary Administrative Assistant (Ref: 24/108/HL/AA/TEMP)

Appointment period:  September 2024 to November 2024 (3 months) or negotiable

Applicants should: (i) have achieved Level 2 or above in five subjects in the HKDSE Examination, or have obtained Grade E or above in five subjects in the HKCEE; (ii) be competent in computing applications; (iii) have good communication skills and fluency in English and Chinese; and (iv) be a good team player with a strong sense of responsibility.

1. Assist supervisor of the nursing faculty to implement the skills laboratory curriculum. This includes the use of a variety of patient care equipment and supplies.
2. Assist supervisor to develop the system to ensure all laboratory equipment is properly maintained and functioning in relation to manufacturer recommendations.
3. Function as a team head for laboratory technicians to deliver efficient support for the daily operation of nurse labs.
4. Organize nurse lab team members to set up all skills labs, practice sessions, and on-campus labs offered in all nursing courses.
5. Sustain the electronic booking system to schedule skill practice sessions for all nursing students.
6. Ensure the availability of properly functioning equipment and supplies; maintain warranties and renewals for all equipment; perform routine equipment repair.
7. Monitor inventory of all laboratory supplies and equipment in the nurse labs.
8. Provide orientation and skill training for new recruit / junior lab technicians.
9. Oversee laboratory maintenance, safety, and handling of hazardous wastes.
10. Assess laboratory space to ensure compliance with OSHA and other regulatory agencies.
11. Provide instruction relative to the use of laboratory equipment and nursing practice and procedures.
12. Organize and arrange simulation practice including lifting and transporting manikins and equipment.

1. High diploma and above in tertiary education.
2. Two years of working experience in a health-care related institution / organization.
3. Experience in managing stock and inventory with electronic system.
4. Good interpersonal skill and proficiency in English and Chinese.
5. Able to work shift duty (no night duty).

Desired Qualifications:

1. Experience assisting supervisor and management team  with functional area demands.
2. Good physique for some manual handling work for some nurse lab equipment.
3. Experience working with faculty or administrators related to students' needs.
4. Ability to work effectively with  multi-task duties in a team.

Applicants for the post of Executive Assistant II should (a) have possessed a sub-degree qualification in any discipline; (b) have 1 year's relevant work experience; (c) be competent in computing application, (d) have a good command of written and spoken English and Chinese (including Putonghua); (e) a good communication skill with pleasant, polite and friendly personality; and (f) be a good team player with a strong sense of responsibility. Candidates with more experience may be considered for the post of Executive Assistant I.

Salary will be commensurate with qualifications and experience.

(a)Perform site preparation work and provide on-site technical support on using IT/VR facilities.(b) Provide installation, configuration, and maintenance support for IT/VR hardware and software.(c) Conduct system health checks and troubleshoot issues. (d) Coordinate with users and vendors on IT/VR installations and troubleshooting. (e)Maintain and update inventory records and IT-related documentation.(f) Perform any other duties as assigned by the supervisor.

*Work 5 days per week, 39 hours per week. Occasional weekend or evening shift duties may be required.

• Assist Physiotherapists and teachers in providing healthcare simulation training and classroom teaching to students.
• Provide technical assistance and observation during the above duties.
• Assist in preparation of audio-visual aids, visual/written materials and software installation for the above duties.
• Perform regular maintenance and upkeep of all facilities in running order in the laboratory.
• Maintain the daily operations and perform housekeeping of the laboratory.
• Ensure safety of all users and report when necessary.
• Collect, verify and compile statistics.
• Assist in inventory management including stock taking and procurement process.
• Assist in setting up equipment and assembly of equipment for Physiotherapist, teachers and student use.
• Prepare, clean, sterilize, check and maintain equipment and laboratory areas to ensure a safe, tidy and hygienic environment.
• Work out of campus and outside normal office hours could be possible due to specific operational requirements.
• Relieve duties of other supporting/administrative staff if necessary.
• Perform other duties as assigned.

• Five passes in HKCEE/HKDSE including English Language, Chinese Language and Mathematics.
• Proficiency in MS Office and English and Chinese word processing.
• Good command of written and spoken English and Chinese.
• Completed structured on-job training.

Preferred Attributes/ Exposure:

• Possesses good communication, interpersonal, organization and customer service skills and working experience in health care;
• Possess pleasant, mature, initiative and responsible character and enthusiasm in direct client service and care;
• Ability to work independently;
• Holding certificate(s) of training in Physiotherapy Assistant or equivalent;
• Holding certificate(s) of training in Personal Trainer or Sports Coach or equivalent;
• Holding certificate(s) of training in computer studies, graphic design or video editing.

• Provide quality support service to patients and clients at the Centre.
• On instruction, undertake programmes, educational and health promotion activities for the centre.
• Manage daily administrative duties including client appointment booking, registration, record keeping, handle client enquiries, promotion, marketing and other relevant tasks as instructed by university professional staff.
• Prepare and ensure a safe, tidy, and hygienic environment and ensure safety of all users and report when necessary.
• Assist in inventory management and equipment maintenance including stock taking and procurement process.
• Prepare to work off campus and outside normal office hours.
• Performing other duties as assigned.

• Five passes in HKCEE/HKDSE including English Language, Chinese Language and Mathematics.
• Proficiency in MS Office and English and Chinese word processing.
• Good command of written and spoken English and Cantonese. Command of Putonghua   
• would be an advantage.

Preferred Attributes/ Exposure:

• Good communication, initiative and with a sense of responsibility.
• Holder of Physiotherapy Assistant Certificate, Personal Trainer Certificate, Sport Coach and
• previous experience in customer service would be an advantage.
• Proficiency in graphic design or video editing software would be an advantage.

The appointee will be responsible for (i) drafting and preparing discussion papers, proposals, correspondences and reports; (ii) serving as secretary to such committees as assigned; (iii) providing administrative support for teaching and learning; institutional review, programme validation, revalidation and accreditation; (iv) coordinating a team for administrative duties; (v) assisting in the two Institutions' functions; and (vi) undertaking such other duties as determined by the Supervisors.

Applicants should have (a) a recognised Bachelor's degree; (b) a good command of written and spoken English and Chinese (including Putonghua); (c) proficiency in computer applications; (d) good organisational and communication skills; and (e) relevant work experience.

1. Conduct coaching, teaching and assessment to nursing students on delivery of patient care in clinical / laboratory settings such as hospital or clinic and communicate with clinical staff to create optimal clinical experiences for the students;
2. Evaluate nursing students in clinical / laboratory settings and provide feedback to the students on their performance;
3. Advise nursing students on clinical and educational problems by providing professional insight using personal nursing experiences, helping students solve problems on their own, as well as strengthening the educational experience for students;
4. The appointee may work under different schedules due to specific operational requirements, including weekday evenings and weekends.

1. A relevant Bachelor's degree in Nursing or other academic qualifications which are deemed to be equivalent;
2. Have a valid Registered Nurse practicing certificate (General / Psychiatric) issued by the Nursing Council of Hong Kong;
3. At least 3 years' relevant post-registration clinical experience ; and
4. Preferably with teaching experience.

Salary will be commensurate with qualifications and experience.

The appointee will be responsible for (i) providing assistance to daily operations and health assessment conduction in the CommunityHealth@CIHE; (ii) record keeping and maintenance of the transactions of the daily operations; and (iii) supporting the any other duties as assigned by the direct supervisor.

Applicants for the above position should (i) have a higher diploma or above in the healthcare discipline; (ii) have good communication skills; (iii) have good computer knowledge and experience in using application software such as MS Office; and (iv) be proficient in written and spoken English and Chinese.

Preference will be given to applicants who are immediately available and with relevant experience

The appointee will be responsible for (i) providing clerical support for academic programs offered by the Department of Health Sciences; (ii) providing logistics support for organizing events, student activities and academic visits; (iii) providing frontline services and daily office operational support; and (iv) performing other tasks as assigned.

Applicants for the post of Administrative Assistant should have (i) achieved Level 2 or above in five subjects in the HKDSEE, OR have obtained Grade E or above in five subjects in the HKCEE; (ii) computer literacy in Microsoft Word, Excel, PowerPoint, Chinese word-processing, etc.; (iii) a good command of written and spoken English and Chinese; (iv) good organizational and communication skills; and (v) 1 year's relevant work experience. Those with lower qualifications may be considered for the post of Administrative Assistant II.

The appointee will be required to (i) provide support for teaching, research and service to the School of Health Sciences; performing regular maintenance and upkeep of all facilities in running order in the laboratories; (ii) maintain the daily operation of the laboratories and managing the inventory of the facilities and equipment in the laboratories; (iii) assist in the setting up, operation and maintenance of the computing, audio visual and other teaching equipment; (iv) perform general housekeeping in classrooms and laboratories; and (v) perform any other duties as assigned by the Dean of School of Health Sciences or his delegates.

The appointee may be required to work outside normal office hours and on Saturdays and Sundays due to specific operational requirements

Applicants should have (i) five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics; (ii) good computer knowledge and experience in using application software such as MS Office, photo/video editing software and e-learning system, etc.; and (iii) be proficient in written and spoken English and Chinese (preferably including Putonghua); have good communication, interpersonal and organizational skills and also the ability to work independently.

負責一般雜務、搬運傢俱及外勤等工作

申請者須持有初中程度，略懂英語更佳，有相關經驗和技能，如：水電維修等，可獲優先考慮。

The appointee will be responsible for (i) providing assistance to daily operations and health assessment conduction in the CommunityHealth@CIHE; (ii) record keeping and maintenance of the transactions of the daily operations; and (iii) supporting the any other duties as assigned by the direct supervisor.

Applicants for the above position should (i) have a higher diploma or above in the healthcare discipline; (ii) have good communication skills; (iii) have good computer knowledge and experience in using application software such as MS Office; and (iv) be proficient in written and spoken English and Chinese.

Preference will be given to applicants who are immediately available and with relevant experience