Functions
The Registry is responsible for implementing academic policies, procedures and systems relating to students. It provides a wide range of service:
Admissions
- Answering public enquiries;
- Entertaining requests for prospectus and application form;
- Processing of admission applications;
- Liaison with admissions offices of other educational institutions, both local and overseas.
Enrolment and Course Registration
- Coordinating the compilation of the teaching timetable;
- Keeping and updating a database of course information;
- Enrolling students in programmes;
- Allocating course choices for Year 1 students;
- Registering students on courses;
- Processing applications for adding and dropping of courses;
- Processing applications for course exemption;
- Processing applications for change of programme;
- Processing applications for taking courses which exceed the normal study load;
- Processing applications for retaking a passed course;
- Administering the issuance of Student ID Cards and their renewal;
- Provision of administrative support in the running of the Intensive Programme.
Student Records
- Keeping and updating a database of applicants, students and graduates;
- Handling applications for deferment of studies;
- Handling applications for withdrawal of studies;
- Handling applications for refund of fees;
- Following up with students who are due to resume studies after deferment;
- Following up with students who have been unofficially withdrawn;
- Keeping a full record of students who have been absent from class;
- Provision of various student statistics for management use;
- Issuance of letters certifying students' status;
- Issuance of Academic Reports and Academic Transcripts;
- Processing applications for Intermediate Awards.
Examinations and Assessment
- Promulgation of examination timetables;
- Compilation of invigilation schedules;
- Ensuring security printing of examination papers;
- Coordinating all the logistic arrangements for examinations;
- Keeping a full record of students who have been absent from examinations;
- Processing and promulgation of assessment results;
- Administering appeals against assessment results;
- Informing students who are put on Academic Probation.
Graduation
- Providing administrative support in the organization of the University / College's Graduation Ceremony;
- Production of award certificates for graduates.
Academic Planning and Regulations
- Compilation of the University / College's Academic Calendar;
- Promulgation and continuous updating of the Academic Regulations and the Assessment Regulations;
- Assisting in academic planning via the provision of secretarial support to the Academic Board, the Admissions and Examinations Committee and the Quality Assurance Committee.
Publications
- Production of the Report on Admission of Students;
- Production of Report on Non-completion of Studies, in collaboration with the Student Affairs Office;
- Production of Registry's Annual Review Report.